Fast Track Sourcing

Zoho application setup for Fast Track Sourcing to simplify and centralize business operations

Reach : UAE, UK, India

Time Frame : 9 months

Deliverables:

Vendor Management System (Zoho)
HRMS System (Zoho People)
Bidding and Travel Expense Management System (Zoho Creator)
Asset Management System (Zoho People)
Custom Travel Expense Application (Zoho Creator)

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Overview

Fast Track Sourcing, a clothing manufacturer with over 40 years of experience, wanted to streamline their business operations by setting up various applications in Zoho on their website. Their existing process lacked a centralized system for managing vendors, HR tasks, bidding, and assets. We set up customized Zoho applications on their website, including Zoho People and Zoho Creator, to manage vendor data, HRMS, payroll, travel expenses, and assets. This helped streamline their workflow. In the end, they got an integrated system that improved efficiency and made daily operations easier to manage.

About Fast Track Sourcing

Fast Track Sourcing has over 40 years of experience in manufacturing apparel and accessories. They operate through fully owned factories in India and partner factories in Bangladesh and Turkey. Their offices are located in Los Angeles, London, Istanbul, Dubai, Delhi, Tirupur, and Dhaka.

They specialize in woven, jersey, and knitwear ranges, allowing flexibility in order sizes and lead times. Their services include product development, account management, apparel sourcing, cost control, testing, and shipping. By focusing on design, innovation, and quality control, they work closely with clients to deliver high-quality products while maintaining ethical and sustainable practices.

Project Goal

The goal of this project was to streamline Fast Track Sourcing's business operations by implementing various Zoho applications on their website. The client needed a centralized system to manage different aspects of their business, such as vendor management, HR tasks, payroll, bidding, travel expenses, and asset management.

Our aim was to set up customized Zoho solutions to help them improve efficiency and manage operations smoothly. We focused on setting up Zoho for vendor management, employee data organization, attendance tracking with biometric syncing, and integrated bidding and travel expense management.

Additionally, we developed a custom travel expense application to generate reports easily. Our work resulted in an integrated system that simplified their operations and improved their focus on core business activities.

The Challenge

While developing the travel expense form in Zoho People, we faced difficulties in generating reports in Excel format. To fix this, we created a custom travel expense application using Zoho Creator, which allowed smooth generation of the required reports.

Our Approach & Solution

Vendor management

We implemented Zoho's vendor management system to simplify the process of managing vendor details, invitations, and responses. This allowed the client to easily share vendor information with the supply chain manager for timely inspections, ensuring a smooth workflow and better control over vendor relationships.

Overall Collaboration and Experience

Throughout our collaboration with Fast Track Sourcing, we maintained open communication, ensuring their needs were met at every stage. With our expertise in Zoho, we customized and integrated solutions that directly addressed their requirements.

Our team worked closely with Fast Track Sourcing to understand their needs and set up the Zoho applications they required, including vendor management, HRMS, payroll, bidding, and asset management. We built a centralized system that was tailored to their operations and worked efficiently to meet their goals.

The process involved regular feedback and adjustments to ensure the system was effective. Our continuous support, from setup to training, enabled Fast Track Sourcing to manage their business operations with Zoho efficiently.

The End Result

The Zoho system streamlined our client’s operations by centralizing and automating key processes. This made various areas of the business run more smoothly.

Manual tasks for vendor and employee management were significantly reduced.
Bids and travel expenses were processed faster and more efficiently.
The system supported centralized data management, offering real-time updates.
Productivity improved, giving the team more time to focus on core business activities.